Rules and quotas

Manage printing policies through Admin. Use the tool that matches the decision you need to make:

Tool	Use it for	Example
Rules	Requirements a job must satisfy before queueing.	Jobs over eight hours need a manager’s approval.
Quotas	Usage limits over a period or across concurrent jobs.	Each member may use 500 g per month.
Automation	Actions when an event or scheduled condition occurs.	Remind owners about overdue prints.
Print restrictions	Temporarily stop a person from starting new prints.	Suspend printing after repeated missed collections.

Rules: building a job’s checklist#

Every enabled rule whose condition matches a job adds its requirements. All matching rules contribute; placing one first does not prevent later rules from applying.

For example, a long job submitted after hours can require both a manager’s approval and an after-hours review.

Checklist statuses#

Status	Meaning
Satisfied	The requirement has been met.
Needed	The person preparing the job still has something to do.
Missing	A required item was skipped when submitting.
Blocked	A known policy or limit prevents the job proceeding.
Pending	Information needed to evaluate the requirement is not yet available.
May apply	More information is needed to decide whether the rule applies.

The preparation screen shows the relevant controls alongside the checklist. Complete outstanding requirements before queueing.

Rules that depend on something Pluraprint doesn’t know yet#

A rule about the owner’s role cannot be decided until the owner is known. Identify the owner first; the checklist then updates to show the requirements that apply. An undecided rule does not mean the person is restricted.

Quotas: enforcing usage limits#

Quotas can track each user, a shared role allowance, each printer model, or the whole organization. They can be limited to a site. All applicable quotas are checked.

A warning threshold alerts the user without blocking. A hard limit prevents additional usage. If you allow approval-based overrides, the exception becomes a separate requirement that an eligible reviewer must approve.

Automation: acting without being asked#

Automation rules respond to events or run on a schedule. Start with Test mode, inspect the matches and proposed effects, then enable the rule’s actions when the results are correct. Sensitive changes can require staff confirmation.

Print restrictions: stopping one person for a while#

A restriction blocks new printing for a person, gives them a reason and end date, and can escalate repeated incidents. It does not disable their account or stop a print already running.

How these work together#

A job must satisfy its rules, quotas, and any active print restriction. A normal job approval does not automatically override a quota or restriction. Use the specific exception control where your policy permits it.