Bin checks

A bin check compares the prints expected on a set of shelves with the prints staff find there. It can flag missing prints or infer collections, depending on your pickup settings.

Running one#

1. On Pickup, select the site whose shelves you will check, or leave Every site selected.
2. Open Bin check and review the shelves and missing-print behavior shown.
3. Select Start a bin check.
4. Select a bin or scan its shelf code, then scan every print you find there. Repeat for each shelf.
5. Review the unscanned count before choosing Finish.

At a pickup station, the check uses that station’s site. The shelves included are fixed when the check starts. New bins do not join a check already in progress.

From the keyboard#

Key	Action
Enter	Record the scanned or typed code.
Command + Enter / Ctrl + Enter	Finish the check.
Esc	Pause and close the window, leaving the check open.

Say which shelf you are at#

Selecting the current bin lets a scan correct a misplaced print’s recorded location. For example, a print assigned to B-04 but found in B-09 is recorded in B-09. Scanning a print that was never put away also records it in the selected bin.

The selected bin stays active until you choose or scan another. Scanning a print label records the print; it does not change your selected shelf. These scans record where prints are, without handing them over.

Stopping and picking it up again#

Choose Pause and close to continue later. Closing the window or reloading also leaves the check open. Return to Bin check, review who started it and which shelves it covers, then select Resume the check.

If you cannot finish the walk, abandon it. Sightings remain recorded, but nothing is concluded about the prints you did not reach.

When a rack is used by several sites#

A check covers the whole shared shelf, including prints from every site using it. Two checks cannot cover the same shelf at once. Checks on separate shelves can run simultaneously.

What happens when you finish#

Setting when the check started	Unscanned eligible prints
Flag it as missing	Marked missing; a later check can find them again.
Assume it was collected	Recorded as inferred collections after confirmation. This cannot be undone.

Review the count on the finish button. Finish only after walking all included shelves. Changing the organization setting mid-check does not change that check’s result.

A print must already have been seen or confirmed on a shelf before its absence counts. Prints still waiting to be put away are excluded. A first check may establish that baseline for previously unconfirmed prints.

Seeing consequences as you scan#

Scans can show applicable uncollected-print rules. A rule in Test mode is labelled as such and applies no effect. Review any pending sensitive action before approving it.

Looking back at past checks#

The Pickup page lists previous checks, who ran them, and their findings. Use this history to explain an inferred collection or investigate a discrepancy. An abandoned check concludes nothing about absent prints.

Turning bin checks off#

Checks run only when staff start them. Control access through the run bin checks permission and, at stations, the corresponding template capability.